By Meryl K. Evans
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About this article
Over the years, we at ZATZ have had the opportunity to publish articles by some well known authors and true experts in the field. As we continue our active coverage of Outlook 2007, we're fortunate to be joined by Meryl K. Evans.
Meryl is the author of Brilliant Outlook 2007. It's called a "pocket book," but at 256 pages, we think it's just a brilliant idea.
After you read this article, jump to the end and click on over to order her book. If you want to get the most out of Outlook 2007, it'll be a big help.
The first release of Outlook came bundled with Exchange Server 5.5 in 1997 as nothing but an email application. In the ten years since, Outlook grew from an email application to personal information manager. Although Microsoft added calendar, contacts and tasks into later editions, each application worked alone rather than as part of a whole.
Outlook 2007, finally, tightly and seamlessly integrated mail, calendar, contacts and tasks. In addition to its predecessors' basic functions of sending and receiving emails, managing appointments and creating tasks, Outlook 2007 provides you with the following new features:
- Instant Search: Search information in emails, calendars, tasks, contacts and notes by keywords, date and other criteria.
- To-Do Bar: Get an overview of your day in one place including due tasks, flagged email and upcoming appointments.
- Flag emails as Tasks: Flag emails as tasks for a quick way to create new tasks from emails in one step.
- Preview Attachments: Get a quick glance of the attachment in the reading pane without opening the file.
- Text Messaging: Send text messages from within email.
- RSS Feeds: Read RSS feeds in your inbox.
- Sharing calendars with others and through the Internet.
The following six tips help you speed the way you work with Outlook and make Outlook do more work for you.
Brilliant way #1: Load Outlook files and folders on a second computer
Since having more than one computer is common, you might want your Outlook data and folders on the second computer. Copy the PST file from the first to the second computer. In Outlook, select Account Settings from the Tool menu and select the Data Files tab. Select Add, leave the Types of storage selection as is and select OK to locate the PST file.
Select the file and select OK. Give it a name in the Create Microsoft Personal Folders window select OK. Close Account Settings" and the new personal folders file appears in the Navigation Pane. You can also import a PST file using Import and Export from the File menu.
