<p>If you regularly copy and paste the same old email into a new message, you could be introducing more errors than you realize. Learn how to set up Outlook and Gmail to do the same job, only more efficiently.</p><p>In both the workplace and in our personal lives, many of us send what is essentially the same email over and over again. It might say something like, "Here are the weekly sales numbers" or "Honey, please remember to mail the rent on or before..."</p><p>If you're a reasonably organized and efficient person, you might copy and paste the previous email into a new message whenever it's time to send that regularly sent email. It's not a bad method, but it does leave you open to introducing errors. You might forget to update the subject line, date, a financial figure, a data point, and so on.</p><p>When I first started my career in media and publishing, I was essentially a line editor for some academic journals, working with typesetters who typed in the changes that I marked up on the files. The most important rule I learned in how to mark up articles for typesetters was this: The fewer keystrokes they have to make, the fewer chances they have of introducing errors. In other words, my job was to correct any typos and get the authors' changes onto the page while also minimizing how much typing the typesetters had to do.</p><p><a href="http://www.pcmag.com/article2/0,2817,2409744,00.asp">Keep reading...</a></p>